Controlled public views

Share selected workbook data without exposing the full file.

Publish a read-only link with only the workbook columns, rows and filters that viewers should see.

WorkbookWise preview

Shared view

XLSX

Item

Customer

Detail

Outstanding

Status

Due Date

Item

Ananya Retail

Detail

42500

Status

18 Sep

Item

Bharat Foods

Detail

18200

Status

22 Sep

Preview

Shared view

3 sample rows show the shape before users commit.

Validation

Checked output

Hidden workbook columns stay hidden.

Included

5 core areas

Selected-column public views

Problem

Why this feature exists

Sometimes people need to see workbook data but should not receive the whole file. Sharing the XLSX can expose private columns, helper formulas or rows outside their need.

Approach

How WorkbookWise handles it

Share Data lets the owner choose safe columns and filters, preview the public table, and publish a read-only link that can be paused later.

Outcomes

What you can accomplish

Share selected workbook data without exposing the whole file.
Give viewers search and page-size controls without edit access.
Keep hidden/private workbook columns out of the public link.
Pause public links from the owner workspace.

Who it is for

Built around real workbook owners

Business owners

Share outstanding dues, order status or delivery status with a customer or team.

Operations teams

Publish a filtered tracker for field staff or vendors.

Schools and clinics

Share selected list views without sending internal workbook columns.

Accountants

Expose review-ready rows while keeping formulas and helper sheets private.

Common workflows

Common tasks you can complete

Customer outstanding view
Stock availability list
Project status tracker
Branch-wise filtered rows
Vendor payment status
Read-only public lookup table
Date-filtered collection list
Mobile-friendly row lookup view

How it works

From input to useful output

1

Choose a workbook

Start from a saved workbook with rows that can be shared safely.

2

Select columns

Pick only the fields viewers should see.

3

Apply filters

Use safe filters to limit rows before publishing.

4

Preview the table

Check the public view before the link goes live.

5

Publish or pause

Share the link and pause it later if access should stop.

Product example

Customer Dues View

A shared view can expose customer, outstanding amount and due date while hiding PAN, GST helper fields and internal review notes.

Visible Column
Hidden Column
Reason
Customer
PAN
Private identifier
Outstanding
Formula helper
Internal calculation
Due Date
Owner notes
Internal follow-up
Share Data is included in Business plans.
Public viewers cannot edit workbook data.

Included

What the flow covers

Selected-column public views
Safe filters connected to workbook data
Search and page-size controls
Owner pause/resume controls
Plan-based view limits

Trust notes

Hidden workbook columns stay hidden.
Public viewers cannot edit the workbook.

What it does

Core capabilities

Select which columns appear in the public view.

Apply safe filters connected to workbook data before publishing.

Pause links and manage shared views from the owner workspace.

FAQ

Frequently asked questions

Can viewers edit shared data?

No. Share Data links are read-only.

Can I hide private columns?

Yes. Owners choose which columns appear before publishing.

What are the limits?

Share Data is included in Business with 20 links and 20,000 view requests/month.

Can I pause a shared link?

Yes. Owners can pause shared links from the workspace.

Is this the same as Google Sheets sharing?

No. Share Data is a controlled read-only web view, not a full workbook share.

Related features

Continue exploring WorkbookWise

Open in App

Related Excel formats

Start from a matching free workbook

Ready to use Share Data?

This page explains the workflow in detail. The app is where the user creates, downloads, saves or exports the workbook.